WildCat Oil Services Company requires GM Personal Assistant16August2010

Jobs in Egypt – A highly reputable Oilfield Services Company in Maadi is seeking:-
Title: GM Personal Assistant
Experience: 3-7 years
Gender: Male or Female
Ref: PA (CVs without reference will be disregarded)
CVs to: wos@wildcatos.com

Qualifications:
1. Receives and screens phone calls and visitors; refers inquiries to appropriate sources and responds to citizen complaints; makes appointments and arranges meetings; gathers relevant background information needed for meetings; takes and transcribes meeting minutes.

2. Maintains project schedules of work assigned to departments or divisions; monitors and tracks progress of assigned projects; follows up to obtain status report; prepares summaries of project status for review by General Manager.

3. Performs special studies and analyses as assigned; gathers and evaluates data; contacts other organizations if necessary to obtain information; analyzes statistical, operational or other information and prepares reports and recommendations based thereon; conducts various internal and external surveys.

4. Serves as liaison between the General Manager and department managers, the Board of Directors, outside agencies and the general public; may represent the General Manager in meetings as assigned.

5. Functions as secretary to the Board of Directors; prepares, assembles and distributes agenda materials and posts required legal meeting notices; attends Board meetings, takes notes, transcribes minutes for review and issuance; follows-up on Board actions taken and notifies appropriate parties; drafts Board resolutions for review and approval.

6. Serves as Deputy Registrar of Voters for District election proceedings; explains election procedures and distributes filing information; may receive Board candidate filing papers; acts as filing officer for Financial Disclosure Forms pursuant to the Conflict of Interest Code.

7. Performs a variety of office management functions such as assisting with budget preparation, ordering budget items, renewing memberships, and preparing expense reports for the General Manager and the Board; oversees maintenance of complex filing and record keeping systems.

8. Provides confidential secretarial and administrative assistance to the General Manager; transcribes, composes, and types a variety of confidential correspondence and reports; uses a personal computer to perform word processing, spreadsheet, database, e-mail, and Internet and other specialized functions.

9. Directs the work of clerical personnel assigned to the General Manager’s office.