Executive Secretary
Qualifications & Experience
Bachelor degree in Arts, Alsson or its equivalent
Secretarial Background
Skills
Excellent Command of English and Arabic Languages
Computer skills
Resourceful
Excellent secretarial skills
Communication Skills
Flexible and tolerant
Administrative office management skills
Presentable
Must maintain highest level of confidentiality
Responsibilities
Plan and prioritise work in the office independently, ensuring day to day properties area managed efficiently and establish and maintain workflows to deal with regular office duties smoothly for efficient planning and office management
Maintain files and papers of a highly confidential nature and exercise the highest integrity in maintaining confidentiality to ensure a high level of integrity displayed in work
Communicate manager’s instructions or desires to relevant individuals and/or departments, furnish and obtain information from other managers or departments as required by own senior to ensure smooth coordination
Handle correspondence for the manager independently, seeking inputs in critical and key matters, carry out the paperwork and documentation for the office, utilising extensive knowledge of the organisation’s processes and procedures to maintain a timely and accurate paperwork and correspondence
Manages the diary engagements ensuring efficient record of appointments and timely follow-up
Communicate with key external parties at senior levels to seek and furnish information., receive and guide visitors to the office including VIPs and ensure all arrangements for meetings, presentations etc. are made to facilitate smooth implementation
Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
Follow the day to day operations related to own jobs in the department to ensure continuity of work
Comply with all relevant CBE regulations, banking laws, AML, regulations and internal CIB polices and code of conduct in order to maintain CIB’s sound legal position and mitigate any potential risks
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