Business Office Admin Job Oct2014

Internal Role Title : Business Office Admin
Reports To : Office Needs & Requirements
Function : Admin & Office Business Support
Department : Office Business Unit

ROLE PURPOSE
Help and support in all office administrative needs and requirements.
Be able to keep track of invoices and/or purchase orders of customers.
Keep track and follow up on all customer needs and coordinate accordingly with the relevant teams (Sales, Installations, Education Consultants, and Management).
Keep records of all financial and accounting activities month by month reporting them on monthly basis to the accounting controller, while Handling petite cash of the company and its reporting on monthly basis.
Make sure invoices and all relevant accounting and logistics documents are filed correctly.
Be able to track monthly expenses of the company and report them in proper and timely manner to the accounting team.
Keep track of shipments and logistics, while making sure all documents are filed correctly
Liaise with the bank for all documents needed to facilitate the process of company’s products importation.
Write professional letters in both Arabic & English.
Meet company customers at the reception desk office, and guide them to the relevant department.
Keep database of company customers always updated and ready for any use or reference.
Support any department within the company with any admin work required.
Keep the company’s Facebook page always updated with activities and promos.
Admin the company’s website and be able to add new products on it.
Keep time control on working hours of the company employees.
Be able to do all types of reservations for internal & external trips of the company employees.
Follow up on all requests and actions pending from and for the organization.
Able to ask for quotations and prepare offers after reviewing them with management.
Deal with 3rd parties such as vendors and suppliers of the company.

ROLE REQUIREMENTS
Education Degree
& Work Experience Bachelor Degree or High institution Academy is required.
At least 3 to 4 years of working experience at a similar position
Skills & Abilities Microsoft Office, Microsoft Project, Visio, Access is an advantage.
ICDL certificate is an advantage
Excellent command of writing on PC of both English & Arabic is a must.
Team player, Self-motivated, persistent and task focused.
Well presentable, dynamic, confident, flexible and proactive and results oriented.
Delivering results through interacting with different Employees & departments (Cross functional ability).

For applying to this position pls. send your CV to hr@interactivo-eu.com