Executive Personal Assistant Jobs in D Plus For Engineering September 2019

About the Job
  • Maintains office services by organizing office operations and procedures.
  • Controlling correspondence and Designing filing systems.
  • Meeting and greeting visitors at all levels of seniority
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Organizing the office layout and maintaining supplies of stationery and equipment.
  • Maintaining the condition of the office and arranging for necessary repairs.
  • Writing reports for senior management and delivering presentations.
  • Managing office budgets.
  • Attending meetings with senior management.
  • Coordinates calendar, travel, meeting, and schedule arrangements for the management, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
  • Works closely with other team members to assure preparation for meetings, presentations or other engagements.
  • Administrative and functional activities include but are not limited to:
  • oTaking phone calls and Liaising with clients, suppliers and other staff
  • Maintaining personal and business files.
  • Corporate record keeping for multiple entities.
  • Supporting marketing and strategic planning activities.
  • Note taking & creating documentation.
  • Filing, storage & retrieval of business and personal activities.
  • Prepares and sends business and private correspondence.
  • Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.
Job Requirements
  • High Communication Skills
  • Able to work through teamwork and in an active environment
  • Able to travel on frequent basis
  • Fluent English is a must – with good standard of Arabic Language
  • Flexible working hours with Full Time availability
  • Experience in same field not less than 6 years.
  • Solid written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Email software,
  • PRESENTABLE with Professional attitude
  • Attention to details, Professionalism.

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