[JOB VACANCY]
The Embassy is looking for a qualified candidate for the post of Administration Executive.
This is a full-time, office-based position and the hire will work under the direct supervision of the Embassy’s Head of Administration, a Home-Based Staff (HBS).
The successful applicant will be offered an initial fixed-term contract of one year, which may be extended for the same or longer periods, at the Embassy’s discretion.
All applications must be made by filling out the required information in the form appended to the link below. A one-page Curriculum Vitae (CV) in PDF, containing a recent photo must also be uploaded. The Embassy will not entertain any other submission methods.
[APPLICATION LINK]
https://drive.google.com/open?id=1VGRL-efzJOTVq9e45Nm0kujJ-CSh-8ArQm_0IQUAxl8
[JOB SCOPE]
– Arrange and coordinate appointments, meetings and events for HBS, as well as correspondences for these activities.
– Manage the Embassy’s public communication channels (telephone and email) and provide responses when necessary.
– Manage the schedules of the Embassy’s staff and the deployment of the Embassy’s transportation and related resources.
– Provide support to the Embassy’s Head of Administration related to the organisation of official and social events, Embassy functions and high-level visits.
[MINIMUM REQUIREMENTS]
– Egyptian Citizen with a good Bachelor’s Degree from a recognized university.
– Excellent English and Arabic language skills.
– Strong administrative, time management and interpersonal skills.
– Able to work in a fast-paced environment, manage and de-conflict the demands of multiple internal and external stakeholders.
– Organised, resourceful and able to work independently once assigned tasks.
– Able to learn and adapt to changes quickly.
– Proficient in Microsoft Office and Google applications.
[PREFERRED REQUIREMENTS]
– A recent graduate from a good university with a Bachelor’s Degree in Management or Business Administration.
– 2-3 years of work experience in a multi-national company.
– Past experience in managing schedules, office resources or planning and executing events and functions is an advantage.
– Strong IT skills, with proficiency in the advanced tools on Google Applications, Microsoft Outlook, Excel and Word.
[COMPENSATION & BENEFITS]
– The successful hire will be offered a competitive scale-based salary structure, which will take into consideration past experience and relevant demonstrated skills.
– Payment of annual variable, end-of-year and performance bonuses, in-line with the policies of the Singapore Ministry of Foreign Affairs.
– Provision of comprehensive private medical and accident insurance plans
– The Embassy makes employer contributions to each employee’s Social Insurance accounts.
[APPLICATION PROCEDURE]
– Applicants should only apply for this post by filling out the form at the link provided and upload a one-page Curriculum Vitae (CV), containing a recent photo. Incomplete or other forms of submissions will not be entertained.
– Shortlisted applicants will be invited for an assessment before proceeding for an interview.
