Executive Assistant IMB
Key Responsibilities:
Full awareness & implementation of internal policies.
Full awareness & implementation of all business process.
Expedite flow of work, follow up and anticipate priorities to ensure deadlines are met regarding all the activities related to the Sales and marketing teams.
Prepare Expense reports and reconcile T&E statements fo
Maintain receipts and records relating to office expenses
Liaise with BCD/other vendors for flights, accommodation and preparation of detailed itineraries including liaising with Pfizer colleagues regarding travel, accommodation and transfer arrangements for international and local meetings.
Assist various members of the team with office familiarization including room preparation and their appropriate storage.
Ensure in coordination with procurement/ GCO team and compliance, completion of interact, MAPP and FCPA paperwork for vendors.
Initiate POs in Ariba for payments to suppliers and follow up with vendors to ensure delivery of orders in timely manner and follow up with finance for final payments.
Provide administrative support to the Staff, preparation of presentations, type letters and maintaining appointments, etc….
Continuous update of the shared team calendar and maintain distribution lists and key contact lists.
Follow-up on department activities, pending issues and deadlines and participates in resolving the administrative problems in the department.
Provide assistance in the setting of the department objectives and development plans and help in the relevant automated systems.
Build an appropriate E. Filing system
Knowledge/Requirements:
Minimum of 5 years of experience in office administration.
Fluent English Language (written & spoken).
Working knowledge of MS Office, Word, Excel, Power Point
Excellent typing skills with high speed in both Arabic and English
Excellent written and oral communication skills in both Arabic and English
Organized and Disciplined
Strong attention to detail.
Excellent interpersonal skills.
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