Executive Secretary and Administrative Assistant
Job Description
Summary
Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Primary responsibilities:
Provide administrative and clerical support to departments or individuals.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Job-Specific Skills:
* Computer proficiency.
* English Language Very good
* Work under pressure
* Quality oriented
* Excellent interpersonal and communication skills
Behavioral Competencies :
* A strong team player.
* Communication
If you feel yourself corespond with the terms contact us: mobile 01020037707 and send your C.V. on mail [email protected]
