Main Purpose of Job:
- Providing Secretarial and Administrative support to the Secondary – British School including Parents’ Relations, Filing, and Maintenance Coordination.
Administrative Responsibilities:
- Monitoring Students attendance using PASS or 3 SYS System.
- Monitoring teacher’s attendance and informing personnel department of lateness or absence.
- Receiving the Maintenance Requests from the staff and Housekeeping Supervisor to inform the Maintenance Department and keep the record
- Communicating and Urgent / Emergency maintenance issue directly with the facilities manager.
- Issuing Slips (by Car, Out of Uniform, Medical, Lateness, and Early Leaving) for the students per parents’ requests, informing reception and operation offices if needed and keep the records.
- Receiving Medical / Sports Notes from Students in case of absence or Lateness.
- Forwarding Bus Requests from students / parents to Operations Manager.
- Passing Verbal / Written Messages, Memos, and E mails between SLT Members and other staff.
- Following up the Academic Books purchasing with the resource.
- Communicate staff ICT problems / issues with the ICT Department.
- Supporting and Assisting Secondary British School Office Manager in entering Students Progress, Teachers/Students Timetables, and End of Year Exams Timetables data into the SYS or Pass Systems and issuing reports.
Parents’ Relations Responsibilities:
- Receiving and handling parents’ requests, answering queries, and solving problems.
- Arranging meetings / appointments between Teachers, SLT Members, and Parents
- Helping in Students’ entry assessments and coordinating files receiving process with the registrar.
- Responsible for lost & found.
Trips and Events
- Responsible for Trips Reservations as per SLT Members’ requests
- Sending trip information to the parents
- Collecting trip fees from students / parents, sending fees to accounts, and keeping records of payments.
- Creating Students and Staff trip lists.
- Coordinating busses through informing the operation department of the students / staff numbers, trip locations, and departure / arriving times.
- Helping in Events’ arrangement (Food committee, Photos and DVD during concerts and extra-curricular activities) timetables, spreading information to parents and staff, collecting fees, creating involved students lists.
- Keeping documents for each trip / event.
- Supporting and assisting SLT Members in the Graduation day including communication with parents.
Job Specifications:
- Bachelor Degree
- Excellent command of spoken and written English Language
- Excellent Computer (Microsoft office, Internet) Skills
- Personal Skills: (Communication, Flexibility, Ability to work under pressure)
- Technical Skills: (Problem Solving, Organizing, Multi-tasking, reporting, basics of accounting)
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